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How to conduct a parent member election
There are two methods of conducting a parent member election:
- an election held at annual general meeting (AGM) or
- a postal ballot of the parents of the school.
The decision about which method to use is made by your governing council. In most instances, the election of parent members occurs at an AGM during the first term of the school year, but it can be different for each preschool or school (site). It’s all about what works locally for your site.
When to have an election
Usually elections are held every year, but the timing of an election depends on when the AGM or postal ballot is held, or if a supplementary election is required for when positions become vacant or are due to be filled.
At least 2 weeks notice must be given to the sites parents before an election can be held (more time can be helpful).
Who is elected
The membership structure of a council is different for each school or preschool, but most of the members must be elected parents.
Who runs it
The returning officer is responsible for the nomination, election and appointment of the council members. This role is always done by the site leader (principal/director).
The returning officers’ guide to council elections (PDF 203 KB) provides direction to principals to support the conduct of governing council elections. The guide details various procedures and contains links to download templates, such as notice for calling for nominations, self-nomination, ballot and appointment forms.
Who can vote
When a ‘contested election’ is declared during a parent member election, only parents at your site can vote, unless the site is mostly adult students.
Who is not allowed to be on the council
There is important detailed information about eligibility that you should read, but if you have any questions or concerns, please contact us.