Each site's council has to hold meetings. Meetings are central to working on a council. How they are run and how often they are held can be different for each site (preschool/school).

Types of meetings

There are four types of meetings for councils:

1. ordinary meeting 
2. annual general meeting (AGM)
3. general meeting
4. extraordinary meeting.

Ordinary meeting

This is the usual meeting of a council. It’s where the core business happens. You’ll have a chance to talk about any issues on the agenda and also talk about the site improvement plan and the site budget.

• who comes – all council members
• when – at least twice a term, but can be different for each site
• let people know – 7 days before, in writing
• what happens – normal business discussion and formal decision-making.

Annual general meeting (AGM)

• who comes – people from your site’s community and all council members
• when – once a year, only after the annual report and financial statements are released
• let people know – 14 days before, in writing
• what happens – hold the council election or announce the results, and a chance to talk about how well the council is doing.

See the annual general meeting page for more information.

General meeting

• who comes – people from your site’s community and all council members
• when – irregular and in response to a specific and unusual issue
• let people know – 14 days before, in writing
• what happens – a chance to talk about a specific problem and how to deal with it.

Extraordinary meeting

• who comes – all council members
• when – rare, irregular, and often in response to a special resolution
• let people know – 14 days for special resolutions, otherwise just reasonable notice (in writing)
• what happens – talking about and voting on the special resolution.